CASE STUDY FOR “VADODARA GAS LIMITED”

Overview

Vadodara Gas Limited (VGL), which is a joint Venture Company (JVC) of GAIL Gas Limited and ‘Vadodara Mahanagar Seva Sadan (VMSS)’, was incorporated on 13th September, 2013 for city Gas Distribution in the city of Vadodara and its adjoining areas.

WSPL provided a complete CGD (City Gas Distribution) Enterprise Resource solution for complete distribution tracking, bill generation, bill distribution, collection centre management, online payment solution supporting Digital India promotions (BBPS, BHIM), Inventory etc..

Objective

Main objective was to design and develop CGD ERP Business Transformation Strategy for modernizing and integrating various business processes and systems.


  • Improve Service Experience
  • Modernize Business Processes and Systems
  • Replace inefficient desktop systems
  • Provide a state-of-the-art technical infrastructure that catered to the specific needs of the collection centre staff, EDP department, contractors, back-end admin staff
  • Empower users with more control over all operations & processes
  • Utilize a completely web-based system
  • Eliminate paper and forms where feasible and sensible
  • Develop new, more efficient processes that fully leverage the technology investment

Approach

WSPL team implemented the Agile Software Development Methodology used to design a disciplined software management process that also allows some frequent alteration in the development project. It is used to minimize risks by developing software in short time boxes, which are called iterations, that generally last for one week to one month.

The plan consisted of delivering an easy-to-use, secure, and efficient CGD ERP portal to generate, print, distribute and collection of 60,000 customer bills per month.

  • Information Gathering & Requirement analysis
  • Design and Develop Static Protocol
  • Design and Develop details business processes
  • Customers, developers and testers constantly interact with each other
  • Face-to-face conversation is the best form of communication
  • Close daily cooperation between business people and developers
  • Detect and fix issues and defects faster
  • Conducting sprint retrospectives, allowing the scrum team to continuously improve processes and work
  • Demonstrating working functionalities to customers
  • Keeping customers involved and engaged throughout projects

Challenges

  • Understand existing and complex FOXPRO developed billing software
  • Understand and analysing bill creation, bill generation, bill distribution
  • Eliminate paper and forms where feasible and sensible
  • Real-time Authenticated access to collection centres and account team
  • Data Transfer from ORACLE to MS SQL SERVER
  • Data Management, Data Security, Data Backup Management
  • Implementation and Training to non-technical staff

Business Benefits

  • Utilize a completely web-based system
  • Eliminate need for paperwork and forms
  • Simplified major business process from customer registration to bill collection
  • Digital India benefits on each online transaction
  • Streamline business processes and make it easier and more efficient
  • A centralized database from anywhere you work
  • Real-time data availability
  • Improved reporting capabilities
  • Authorization based document access
  • Provide high-quality customer service using an enterprise solution

Customer Profile

Vadodara Gas Limited (VGL), which is a joint Venture Company (JVC) of GAIL Gas Limited and ‘Vadodara Mahanagar Seva Sadan (VMSS)’, was incorporated on 13th September, 2013 for city Gas Distribution in the city of Vadodara and its adjoining areas. VGL, the new JV Company will have an authorized share capital of ₹ 215 crore. The co-promoters of the JV Company shall have equal stake in the company.

Vadodara Gas Limited (VGL) also caters to the Piped Natural Gas (PNG) requirements of its consumers in domestic and Commercial Sectors. VGL supplies PNG to 76000 houses and 2800 commercial in the city through a 750 Km long PE Pipeline Distribution Grid and 07 District Pressure Regulating System. This network was originally built, owned and operated by Vadodara Mahanagar Seva Sadan(VMSS).

VGL has planned to supply PNG to additional 5,00,000 domestic, 2000 commercial and about 1000 industrial consumers in the next five years by laying about 700 Km of PE Pipeline Distribution Network.

Industry Segment

City Gas Distribution ERP

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